Driver / Support Assistant / Logistics (2024)

 
Better Together – Combating poverty, ensuring peace and preserving the environment are the major concerns of the Austrian Development Agency (ADA), the operational unit of Austrian Development Cooperation. ADA currently funds projects and programmes with a total volume of more than 640 million euros to improve living conditions in developing countries.
Together with the Austrian Federal Ministry for European and International Affairs, partner countries, public institutions, civil society organisations and businesses, ADA seeks to ensure that sustainable development works to the benefit of all people in Africa, Asia, Southeast Europe and the South Caucasus. ADA staff on the ground in 25 local offices make sure that ADA operations are in line with the national development goals and the needs of the local population and that funds are put to the best possible use.
Coordination Office Pristina of ADA is present and operating in Kosovo for over two decades and is supporting partners from the state institutions and civil society organizations in the education sector with a focus on the higher education and vocational education and training, private sector development, agriculture and rural development, empowerment of youth, women and girls as well as minorities.
See Also
A Systematic Review of Military to Civilian Transition: The Role of Gender
Together with the EU, ADA is currently implementing project entitled “Aligning Education and Training with Labour Market Needs” (ALLED II) which overall goal is to reduce poverty in Kosovo by enhancing labour market participation and employability. Objectives of the project include improving among other, improving VET programs to meet market demands, enhancing teacher training, and upgrading vocational education quality.
For our ALLED II project, we are looking for an enthusiastic, dedicated and experienced Driver/Support Assistant/Logistics.
Term:  Full-time employment, 40 hrs. per week, Monday to Friday
Duration: Until 30.04.2025 with a possibility of extension in case of satisfactory  performance as well as project prolongation
Starting date:  15 May 2024 (provided granted extension of the current phase)
Location: Prishtina, Kosovo
Description of Tasks and Duties

• Work in close cooperation and coordination with the Procurement, Finance & Administrative personnel of the Project Implementation Unit and the Team Leader;
• Acting according to Project Operating Manual;
• Assist the Procurement Finance & Administrative Officer and Communication/PR Officer & Administration Assistant in day-to day management of administrative operations of the project in compliance with all relevant ADA rules and regulations;
• Support the Procurement Finance & Administrative Officer and Communication/PR Officer & Administration Assistant for organizing and preparing steering board meetings, conferences, workshops, trainings, field missions, delegation visits, etc.;
• Support the Procurement Finance & Administrative Officer and Communication/PR Officer & Administration Assistant for the inventory and final handing over to partners;
• Support the Procurement Finance & Administrative Officer in operations related to procurement activities and purchase orders, including collection of information from vendors;
• Support the Procurement Finance & Administrative Officer in ensuring proper functioning of the project office;
• Receive requests for driver’s services through Administration;
• Drive project vehicles daily as assigned and/or pre-approved by supervisor, including routing shuttle service runs, scheduled field trips, project-related transportation within Kosovo and other driving assignments as required;
• Take full responsibility for proper use and maintenance of ADC Office Prishtina/Pristina and Project vehicles;
• Organize scheduled inspections of technical condition of ADC Office Prishtina/Pristina and Project vehicles;
• Check vehicles weekly to ensure that they are operational and safe to drive;
• Initiate and supervise any repairs required on assigned vehicles with supervisor's approval;
• Fulfil project reporting requirements and maintain records on vehicle routing, vehicle condition, fueling of vehicles, etc.;
• Record all trips undertaken with assigned vehicles in ADC Prishtina/Pristina vehicle logbooks;
• Deal with various state authorities regarding sale/purchase/ handover/registration/clearance of vehicles and/or vehicle spare parts;
• Application and support for renovation and maintenance work as well as necessary repairs, including obtaining comparative offers;
• Support in management and security of the PIU premises Support in administration of operational security and employee protection (fire protection, burglary protection, crisis preparation, security checklist, fire extinguisher, first aid kit, emergency lighting, signage, etc.);
• Fulfil special requests of the ADC Office Prishtina/Pristina and Project Implementation Unit by picking up and delivering items as directed;
• Support the Communication - PR Officer and Administration Assistant to make travel arrangements for the project staff, contracted experts and official delegations, including arranging cost-effective travel connections, hotel reservations, local transportation, etc.;
• On a need’s basis support with translation;
• Support in maintaining Office Correspondence;
• Available and ready to travel/drive outside Kosovo (Macedonia, Albania, etc.);
• Available and ready to travel to Austria;
• Maintain passenger confidence by keeping information strictly confidential;
• Perform other duties as required.

Profile of qualifications

• Secondary education or equivalent;
• Valid driving license, minimum category B;
• At least 10 years of professional driving experience with awareness of security issues, preferably with a diplomatic mission or an international organization;
• Skills in driving with 4WD also under difficult road/weather conditions;
• Skills in minor vehicle- and equipment repair;
• Be familiar with roads and routes within the scope of duties;
• Be familiar with both manual- and automatic gear box;
• Good command of English and Albanian language is essential. Knowledge of German and/or Serbian language is an added value;
• Good computer skills, including Microsoft Word, Excel and Outlook;
• Experience providing logistics and administrative support;
• Flexibility to adjust working hours to actual workload, as required;
• Excellent interpersonal and communication skills;
• Capacity to work under pressure and ready to travel outside Kosovo;
• Reliable and punctual;
• Courtesy, tact and the ability to work in a multinational and multicultural environment.

If you wish to learn and grow in an interesting and friendly working environment and be part of dedicated, professional and dynamic team, we look forward receiving your application (Curriculum Vitae and Letter of Motivation) not later than 30 April 2024, 24:00 CET at pristina.application@ada.gv.at

Short-listed candidates will be contacted for further recruitment process.